Pre-litigation, run end to end.
Intake, records, treatment, demand, carrier negotiation, liens and disbursement — carried by one named case manager, inside the case system your firm already uses.
Established plaintiff firms that could staff this internally — and chose not to.
What LawBox is
When a signed case comes in, a named case manager opens it in your case management system the same day and carries it through to disbursement — intake, claims, records, treatment, demand, carrier negotiation and liens.
They work inside Filevine, Litify, CASEpeer, Clio or Smokeball, under your firm's name and your firm's process. Your client hears from them by name every two weeks, news or no news.
You are not buying software. There is nothing to install and nothing to migrate. You are hiring a department that already knows how to do this.
One case manager per file
Most outsourcing runs on departments. Six people touch a file, none of them owns it, and every one of them assumes somebody else called the client. Things fall through the cracks — and you find out when your client does.
We don't work that way. One case manager takes your file at intake and carries it to disbursement. Same person on every call. Same person your client asks for by name.
Ask any pre-lit vendor how many cases one of their case managers carries. Then ask who's calling your client.
Jose
The work of a file splits cleanly in two. Everything on the left is a decision only a lawyer can make. Everything on the right is the reason those decisions arrive late.
You keep
We take
The same file the diagrams above describe, in the order it actually happens.
Monday
You sign a motor-vehicle case and send it over. That afternoon a case manager — the same person who will still be on this file at disbursement — calls your client, sets expectations, gets the authorizations executed and opens the matter in your case system. Not ours.
Week one
Claims are opened with every carrier on the loss and letters of representation go out. Coverage is confirmed and policy limits are established now, so you learn what you are building toward at the start of the file rather than after the demand has gone out.
Weeks two to twelve
Every provider is requested and chased by our own records desk rather than handed to a retrieval vendor. Treatment is watched, and a gap in care is flagged while it can still be closed — before the defense is the one to find it. Missing pages surface as they appear, not when the demand is being assembled.
Every second week
Your client hears from their case manager by name, whether or not there is news, and the conversation is logged in your system where you can read it. A client who is called on schedule does not call your firm asking what is happening.
Treatment ends
The medical chronology is built from the complete record, damages are assembled, and the demand is written to your firm's template rather than a generic one. It comes to you for review. You approve it, and it goes out under your name.
After the demand
Offers are pursued, countered and pushed by the case manager who built the file, so nothing has to be explained to a stranger first. Every settlement decision stays yours — the negotiation is run for you, never on your behalf without you.
Disbursement
Liens identified early in the file are negotiated down provider by provider. The disbursement statement is prepared and executed and the file closes clean. What comes off the lien side is money that reaches your client instead of a provider.
One case manager owns the file and contacts your client every two weeks — news or no news. Every conversation logged in your own system.
Contact cadence
Every two weeks
Logged in Filevine
Ten stages of pre-litigation run end to end. You approve the demand and it goes out under your name — the legal judgment is always yours.
No new platform, no migration, no training week. Our case managers log into Filevine, Litify, CASEpeer, Clio or Smokeball and work the files where they already live.
Records requested
Treatment gap — flagged
Demand draft ready
Not a department. Not a queue. The same person handles intake, records, treatment, demand, liens and disbursement — and your client knows their name from week one.
The ten that come up every time, answered straight.
Your fee
Your clients
Your practice
The commitment
Send five. No charge, and nothing to migrate to do it.
